What expenses can landlords claim on UK Self Assessment?

UK sole trader landlords can claim allowable costs incurred wholly and exclusively for their trade, including Plumber, electrician, and handyman repair invoices (Box 22), Landlord insurance and annual gas safety checks (CP12) (Box 22), Letting agent management fees and tenant-finding costs (Box 27), along with qualifying mileage at 55p per mile.

How long do landlords need to keep receipts for HMRC?

HMRC requires sole traders to keep records and receipts for at least 5 years after the 31 January submission deadline for that tax year. Receipts Dock preserves photos for 6 years.

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Trade Expense ChecklistUK Tax Year 2026/27Box 22 (Property repairs) & Box 27 (Agent fees)

Receipts for Landlords & Property Owners

Repairs, gas certificates, insurance, and agent invoices in one tax-year pack. Keep verifiable records your accountant can file directly into your Self Assessment return.

HMRC Allowable vs Disallowable Checklist for landlords

✓ Allowable Expenses to Keep	✕ Disallowable Mistakes
Plumber, electrician, and handyman repair invoices (Box 22) Landlord insurance and annual gas safety checks (CP12) (Box 22) Letting agent management fees and tenant-finding costs (Box 27) Mileage to inspect the property or resolve emergencies (Box 20) Replacement furnishings relief on qualifying residential lets (Box 22)	Capital improvements that upgrade beyond original state Mortgage capital repayment

HMRC Rule: Expenses must be incurred wholly and exclusively for business purposes. When buying mixed items (e.g. at a trade merchant or fuel station), Receipts Dock files the receipt and keeps the original photo attached for your bookkeeper.

Tools to Keep Your landlords Accounts Tidy

🔍 SA103 Box Finder →Search any material or tool to see its exact HMRC box.🚗 55p Mileage Calculator →Calculate your 55p and 25p tax allowance per trip.

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